Chief Deputy Clerk

The Chief Deputy Clerk is an executive level management position which reports directly to the Executive Officer/Clerk, and is part of the Court’s Executive Team. The Clerk’s Office is organized into two functional areas, Operations and Administration; each of these areas is overseen by a Chief Deputy. The successful candidate will be responsible for either Administration or Operations; candidates highly qualified in one or both of these areas are encouraged to apply.

 

Administration:

The Chief Deputy of Administration oversees administrative functions of the Clerk’s Office, which include human resources; information technology; Court information, media, and the Court’s website; financial services, internal control and audit; space and facilities, property management and inventory; mail processing; purchasing and procurement of automation and non-automation equipment, supplies and services; budget; emergency preparedness; and staff development and training

 

Operations:

The Chief Deputy of Operations oversees Operations in the District’s five divisions, and is responsible for the day-to-day activities of the Clerk’s Office. Clerk’s Office functions include acceptance of case filings and subsequent documents electronically and in paper from; case management, docketing, case tracking and closing; noticing, responding to inquiries for the public; imaging case documents; calendaring hearings; electronic recording of hearings; support of courtroom activities and judges’ hearings, including video conferencing; retrieving, maintaining, and archiving case files; management of the Court’s caseload; establishing and fine-tuning Court procedures, operating methods, and work flow; quality control and Court statistics.

 

General:

The Chief Deputy Clerk advises the Executive Officer/Clerk on policy matters; prepares statistical and narrative reports; and establishes and maintains relationships with other court units and governmental agencies, the media, and community and professional organizations. The Chief Deputy establishes standards and evaluates performance, and makes recommendations for improvement to existing procedures. The incumbent may act on behalf of the Executive Officer/Clerk in his absence. Periodic travel to the Court’s Divisional offices is required.

 

Qualifications:

To qualify for the position of Chief Deputy Clerk, applicants must possess six (6) years of specialized experience. Specialized experience is progressively responsible experience in administrative, supervisory, managerial, or professional work, which provided an opportunity to acquire a thorough knowledge of the basic concepts, principles, policies, and theories of management. Knowledge of operating principles and experience in Court Operations/Administration or a similar environment is highly desirable. Outstanding leadership and interpersonal skills which demonstrate the ability to manage successfully a complex organization are essential. Ability to visualize, manage and implement new technologies, and excellent written and verbal communication skills are required. Candidates selected for interview may be required to submit a writing sample.